“
Everything not saved will be lost. —Nintendo “Quit Screen” message
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organise Your Digital Life and Unlock Your Creative Potential)
“
The three habits most important to your Second Brain include: Project Checklists: Ensure you start and finish your projects in a consistent way, making use of past work. Weekly and Monthly Reviews: Periodically review your work and life and decide if you want to change anything. Noticing Habits: Notice small opportunities to edit, highlight, or move notes to make them more discoverable for your future self.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
To guide you in the process of creating your own Second Brain, I’ve developed a simple, intuitive four-part method called “CODE”—Capture; Organize; Distill; Express.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Your job as a notetaker is to preserve the notes you’re taking on the things you discover in such a way that they can survive the journey into the future. That way your excitement and enthusiasm for your knowledge builds over time instead of fading away.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Like a scientist capturing only the rarest butterflies to take back to the lab, our goal should be to “capture” only the ideas and insights we think are truly noteworthy.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Run after your obsessions with everything you have. Just be sure to take notes along the way.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
We call someone who is not in control of their mind insane. What do we call someone who is not in control of their attention, which is the gateway to the mind?
”
”
Tiago Forte (Design Your Work: Praxis Volume 1)
“
Anything you might want to accomplish—executing a project at work, getting a new job, learning a new skill, starting a business—requires finding and putting to use the right information. Your professional success and quality of life depend directly on your ability to manage information effectively. According to the New York Times, the average person’s daily consumption of information now adds up to a remarkable 34 gigabytes.1 A separate study cited by the Times estimates that we consume the equivalent of 174 full newspapers’ worth of content each and every day, five times higher than in 1986.2 Instead of empowering us, this deluge of information often overwhelms us. Information Overload has become Information Exhaustion, taxing our mental resources and leaving us constantly anxious that we’re forgetting something.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
For many people, their understanding of notetaking was formed in school. You were probably first told to write something down because it would be on the test. This implied that the minute the test was over, you would never reference those notes again.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
According to the New York Times, the average person’s daily consumption of information now adds up to a remarkable 34 gigabytes.1
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
If I could leave you with one last bit of advice, it is to chase what excites you.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Think of yourself not just as a taker of notes, but as a giver of notes—you are giving your future self the gift of knowledge that is easy to find and understand.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Herbert Simon, an American economist and cognitive psychologist, wrote, “What information consumes is rather obvious: it consumes the attention of its recipients. Hence a wealth of information creates a poverty of attention . . .
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organise Your Digital Life and Unlock Your Creative Potential)
“
In its most practical form, creativity is about connecting ideas together, especially ideas that don’t seem to be connected. Neuroscientist Nancy C. Andreasen, in her extensive research on highly creative people including accomplished scientists, mathematicians, artists, and writers, came to the conclusion that “Creative people are better at recognizing relationships, making associations and connections.”3
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organise Your Digital Life and Unlock Your Creative Potential)
“
When you enter the professional world, the demands on your notetaking change completely. The entire approach to notetaking you learned in school is not only obsolete, it’s the exact opposite of what you need. In the professional world: It’s not at all clear what you should be taking notes on. No one tells you when or how your notes will be used. The “test” can come at any time and in any form. You’re allowed to reference your notes at any time, provided you took them in the first place. You are expected to take action on your notes, not just regurgitate them.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Innovation and impact don’t happen by accident or chance. Creativity depends on a creative process.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
we consume the equivalent of 174 full newspapers’ worth of content each and every day, five times higher than in 1986.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organise Your Digital Life and Unlock Your Creative Potential)
“
There was a time when I insisted on reading every book I picked up from beginning to end, without exception. I slogged through countless boring, irrelevant books before eventually realizing that this attitude is completely counterproductive. You don’t get a prize for starting a book or finishing one. Books are not trophies to collect or evidence you’ve learned anything.
”
”
Tiago Forte (The PARA Method: Simplify, Organize, and Master Your Digital Life)
“
In a 2004 study, Angelo Maravita and Atsushi Iriki discovered that when monkeys and humans consistently use a tool to extend their reach, such as using a rake to reach an object, certain neural networks in the brain change their “map” of the body to include the new tool. This fascinating finding reinforces the idea that external tools can and often do become a natural extension of our minds.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organise Your Digital Life and Unlock Your Creative Potential)
“
Research from Microsoft shows that the average US employee spends 76 hours per year looking for misplaced notes, items, or files.3 And a report from the International Data Corporation found that 26 percent of a typical knowledge worker’s day is spent looking for and consolidating information spread across a variety of systems.4 Incredibly, only 56 percent of the time are they able to find the information required to do their jobs. In other words, we go to work five days per week, but spend more than one of those days on average just looking for the information we need to do our work. Half the time, we don’t even succeed in doing that.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
The curse of computer scientists is our blessing, because this tacit knowledge represents the final frontier on which humans outperform machines. The jobs and endeavors that rely on tacit knowledge will be the last ones to be automated.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Join the PKM community. On Twitter, LinkedIn, Substack, Medium, or your platform(s) of choice, follow and subscribe to thought leaders and join communities who are creating content related to personal knowledge management (#PKM), #SecondBrain, #BASB, or #toolsforthought. Share your top takeaways from this book or anything else you’ve realized or discovered. There’s nothing more effective for adopting new behaviors than surrounding yourself with people who already have them.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
It is when you begin expressing your ideas and turning your knowledge into action that life really begins to change. You’ll read differently, becoming more focused on the parts most relevant to the argument you’re building. You’ll ask sharper questions, no longer satisfied with vague explanations or leaps in logic. You’ll naturally seek venues to show your work, since the feedback you receive will propel your thinking forward like nothing else. You’ll begin to act more deliberately in your career or business, thinking several steps beyond what you’re consuming to consider its ultimate potential. It’s not necessarily about becoming a professional artist, online influencer, or business mogul: it’s about taking ownership of your work, your ideas, and your potential to contribute in whatever arena you find yourself in. It doesn’t matter how impressive or grand your output is, or how many people see it. It could be just between your family or friends, among your colleagues and team, with your neighbors or schoolmates—what matters is that you are finding your voice and insisting that what you have to say matters. You have to value your ideas enough to share them. You have to believe that the smallest idea has the potential to change people’s lives. If you don’t believe that now, start with the smallest project you can think of to begin to prove to yourself that your ideas can make a difference.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
The solution is to keep only what resonates in a trusted place that you control, and to leave the rest aside. When something resonates, it moves you on an intuitive level. Often, the ideas that resonate are the ones that are most unusual, counterintuitive, interesting, or potentially useful. Don’t make it an analytical decision, and don’t worry about why exactly it resonates—just look inside for a feeling of pleasure, curiosity, wonder, or excitement, and let that be your signal for when it’s time to capture a passage, an image, a quote, or a fact.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Those who learn how to leverage technology and master the flow of information through their lives will be empowered to accomplish anything they set their minds to.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organise Your Digital Life and Unlock Your Creative Potential)
“
The layers of Progressive Summarization give you multiple ways of interacting with your notes depending on the needs of the moment.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
by the time you sit down to make progress on something, all the work to gather and organize the source material needs to already be done. We can’t expect ourselves to instantly come up with brilliant ideas on demand. I learned that innovation and problem-solving depend on a routine that systematically brings interesting ideas to the surface of our awareness.I
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
3. Dial Down the Scope: Ship Something Small and Concrete
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Progressive Summarization is not a method for remembering as much as possible—it is a method for forgetting as much as possible. As you distill your ideas, they naturally improve, because when you drop the merely good parts, the great parts can shine more brightly.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
If we overlay the four steps of CODE onto the model of divergence and convergence, we arrive at a powerful template for the creative process in our time. The first two steps of CODE, Capture and Organize, make up divergence. They are about gathering seeds of imagination carried on the wind and storing them in a secure place. This is where you research, explore, and add ideas. The final two steps, Distill and Express, are about convergence. They help us shut the door to new ideas and begin constructing something new out of the knowledge building blocks we’ve assembled.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Write out your intention for the next work session: Set an intention for what you plan on tackling next, the problem you intend to solve, or a certain milestone you want to reach.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
It’s clear that we need food and water to survive. What may not be so clear is that we also need information to live: to understand and adapt to our environment; to maintain relationships and cooperate with others; and to make wise decisions that further our interests.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Maybe you are already a diligent organizer, but you’ve fallen into a habit of “digital hoarding” that doesn’t end up enriching your life.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
So many of us share the feeling that we are surrounded by knowledge, yet starving for wisdom.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
It is in the power of remembering that the self’s ultimate freedom consists. I am free because I remember. —Abhinavagupta, tenth-century Kashmiri philosopher and mystic
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
To attain knowledge, add things every day. To attain wisdom, remove things every day. —Lao Tzu, ancient Chinese philosopher
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
From Microsoft OneNote, Google Keep, and Apple Notes to Notion and Evernote, digital notes apps have four powerful characteristics that make them ideal for building a Second Brain. They are: Multimedia: Just like a paper notebook might contain drawings and sketches, quotes and ideas, and even a pasted photo or Post-it, a notes app can store a wide variety of different kinds of content in one place, so you never need to wonder where to put something. Informal: Notes are inherently messy, so there’s no need for perfect spelling or polished presentation. This makes it as easy and frictionless as possible to jot things down as soon as they occur to you, which is essential to allow nascent ideas to grow. Open-ended: Taking notes is a continuous process that never really ends, and you don’t always know where it might lead. Unlike more specialized kinds of software that are designed to produce a specific kind of output (such as slide decks, spreadsheets, graphics, or videos), notes are ideal for free-form exploration before you have a goal in mind. Action-oriented: Unlike a library or research database, personal notes don’t need to be comprehensive or precise. They are designed to help you quickly capture stray thoughts so you can remain focused on the task at hand.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
We expect to find a strict set of rules that tells us exactly where each item goes, like the precise call numbers for books in a library. When it comes to our personal knowledge, there is no such assigned spot. We are organizing for actionability, and “what’s actionable” is always changing. Sometimes we can receive one text message or email and the entire landscape of our day changes. Because
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Using PARA is not just about creating a bunch of folders to put things in. It is about identifying the structure of your work and life—what you are committed to, what you want to change, and where you want to go.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
I decided to take a different approach: I took all the files they’d migrated over and moved them all to a new folder titled “Archive” plus the date (for example, “Archive 5-2-21”). There was always a moment of fear and hesitation at first. They didn’t want anything to get lost, but very quickly, as they saw that they would always be able to access anything from the past, I watched them come alive with a renewed sense of hope and possibility. They had repeatedly postponed their creative ambitions to some far-off, mythical time when somehow everything would be perfectly in order.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
move quickly and touch lightly” instead. To look for the path of least resistance and make progress in short steps. I want to give the same advice to you: don’t make organizing your Second Brain into yet another heavy obligation. Ask yourself: “What is the smallest, easiest step I can take that moves me in the right direction?” When it comes to PARA, that step is generally to create folders for each of your active projects in your notes app and begin to fill them with the content related to those projects. Once you have a home for something, you tend to find more of it. Start by asking yourself, “What projects am I currently committed to moving forward?” and then create a new project folder for each one. Here
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Practice capturing new notes, organizing them into folders, and moving them from one folder to another. Each time you finish a project, move its folder wholesale to the archives, and each time you start a new project, look through your archives to see if any past project might have assets you can reuse.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
He started by reading The Godfather novel and capturing the parts that resonated with him in a notebook—his own version of Twyla Tharp’s box. But his prompt book went beyond storage: it was the starting point for a process of revisiting and refining his sources to turn them into something new. The book was made from a three-ring binder, into which he would cut and paste pages from the novel on which the film was based. It was designed to last, with reinforced grommets to ensure the pages wouldn’t tear even after many turnings. There he could add the notes and directions that would later be used to plan the screenplay and production design of the film.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
He broke down each scene according to five key criteria: a synopsis (or summary) of the scene; the historical context; the imagery and tone for the “look and feel” of a scene; the core intention; and any potential pitfalls to avoid. In his own words, “I endeavored to distill the essence of each scene into a sentence, expressing in a few words what the point of the scene was.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
we can systematically gather building blocks from our reading and research that ultimately make the final product richer, more interesting, and more impactful.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
There is a key idea that catches our attention in the moment. We feel enraptured and obsessed with it. It’s difficult to imagine ever forgetting the new idea. It’s changed our lives forever! But after a few hours or days or weeks, it starts to fade from our memory. Soon our recollection of that exciting new idea is nothing but a pale shadow of something we once knew, that once intrigued us. Your job as a notetaker is to preserve the notes you’re taking on the things you discover in such a way that they can survive the journey into the future. That way your excitement and enthusiasm for your knowledge builds over time instead of fading away.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
The moment you first encounter an idea is the worst time to decide what it means. You need to set it aside and gain some objectivity. With a Second Brain as a shield against the media storm, we no longer have to react to each idea immediately, or risk losing it forever. We can set things aside and get to them later when we are calmer and more grounded. We can take our time slowly absorbing new information and integrating it into our thinking, free of the pressing demands of the moment. I’m always amazed that when I revisit the items I’ve previously saved to read later, many of them that seemed so important at the time are clearly trivial and unneeded. Notetaking is the easiest and simplest way of externalizing our thinking. It requires no special skill, is private by default, and can be performed anytime and anywhere. Once our thoughts are outside our head, we can examine them, play with them, and make them better. It’s like a shortcut to realizing the full potential of the thoughts flowing through our minds.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
I want to give you an open question that will help guide you as you embark on this journey: What would capturing ideas look like if it was easy? Think about what you would want to capture more of (or less of). How would that feel? What kinds of content are already familiar enough that it would be easy to begin saving them now? What would capturing look like today or this week? On average I capture just two notes per day—what are two ideas, insights, observations, perspectives, or lessons you’ve encountered today that you could write down right now?
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Even a project as open-ended as this one started the same way as all the others, with her goals: “I believe in starting each project with a stated goal. Sometimes the goal is nothing more than a personal mantra such as ‘keep it simple’ or ‘something perfect’ or ‘economy’ to remind me of what I was thinking at the beginning if and when I lose my way. I write it down on a slip of paper and it’s the first thing that goes into the box.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
After that, every bit of research and every idea potentially relevant to the project went into Tharp’s box. Recordings of Billy Joel’s music videos, live performances, lectures, photographs, news clippings, song lists, and notes about those songs. She
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
The box gave Tharp a way to put projects on hold and revisit them later: “The box makes me feel connected to a project… I feel this even when I’ve back-burnered a project: I may have put the box away on a shelf, but I know it’s there. The project name on the box in bold black lettering is a constant reminder that I had an idea once and may come back to it very soon.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
There’s one final benefit to the box: It gives you a chance to look back. A lot of people don’t appreciate this. When they’re done with a project, they’re relieved. They’re ready for a break and then they want to move forward to the next idea. The box gives you the opportunity to reflect on your performance. Dig down through the boxes archaeologically and you’ll see a project’s beginnings. This can be instructive. How did you do? Did you get to your goal? Did you improve on it? Did it change along the way? Could you have done it all more efficiently?
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Twyla Tharp’s box reveals the true value of a simple container: it is easy to use, easy to understand, easy to create, and easy to maintain. It can be moved from place to place without losing its contents. A container requires no effort to identify, to share with others, and to put in storage when it’s no longer needed. We don’t need complex, sophisticated systems to be able to produce complex, sophisticated works.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
As knowledge workers we spend many hours every day within digital environments—our computers, smartphones, and the web. Unless you take control of those virtual spaces and shape them to support the kinds of thinking you want to do, every minute spent there will feel taxing and distracting
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
I refined, simplified, and tested this action-based approach with thousands of students and followers. I eventually named this organizing system PARA,I which stands for the four main categories of information in our lives: Projects, Areas, Resources, and Archives. These four categories are universal, encompassing any kind of information, from any source, in any format, for any purpose.II PARA can handle it all, regardless of your profession or field, for one reason: it organizes information based on how actionable it is, not what kind of information it is.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Projects: Short-term efforts in your work or life that you’re working on now. Areas: Long-term responsibilities you want to manage over time. Resources: Topics or interests that may be useful in the future. Archives: Inactive items from the other three categories.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Projects have a couple of features that make them an ideal way to organize modern work. First, they have a beginning and an end; they take place during a specific period of time and then they finish. Second, they have a specific, clear outcome that needs to happen in order for them to be checked off as complete, such as “finalize,” “green-light,” “launch,” or “publish.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Examples of projects could include: Projects at work: Complete web-page design; Create slide deck for conference; Develop project schedule; Plan recruitment drive. Personal projects: Finish Spanish language course; Plan vacation; Buy new living room furniture; Find local volunteer opportunity. Side projects: Publish blog post; Launch crowdfunding campaign; Research best podcast microphone; Complete online course. If you are not already framing your work in terms of specific, concrete projects, making this shift will give you a powerful jump start to your productivity.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Areas: What I’m Committed to Over Time As important as projects are, not everything is a project. For example, the area of our lives called “Finances” doesn’t have a definite end date.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Resources: Things I Want to Reference in the Future The third category of information that we want to keep is resources. This is basically a catchall for anything that doesn’t belong to a project or an area and could include any topic you’re interested in gathering information about.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
You can also think of them as “research” or “reference materials.” They are trends you are keeping track of, ideas related to your job or industry, hobbies and side interests, and things you’re merely curious about. These folders are like the class notebooks you probably kept in school: one for biology, another for history, another for math.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Archives: Things I’ve Completed or Put on Hold Finally, we have our archives. This includes any item from the previous three categories that is no longer active.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Here’s an example of what the folders in my notes app look like with PARA:
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Here is what some of my areas look like: Each of these folders contains the notes relevant to each of those ongoing areas of my life. Areas
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Under resources I have folders for each of the topics I’m interested in. This information isn’t currently actionable, so I don’t want it cluttering up my projects, but it will be ready and waiting if I ever need it. The archives contain any folder from the previous three categories that is no longer active. I want them completely out of sight and off my mind,
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Most notes apps have an “inbox” or “daily notes” section where new notes you’ve captured are saved until you can revisit them and decide where they belong. Think of it as a waiting area where new ideas live until you are ready to digest them into your Second Brain.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
This order gives us a convenient checklist for deciding where to put a note, starting at the top of the list and moving down: In which project will this be most useful? If none: In which area will this be most useful? If none: Which resource does this belong to? If none: Place in archives.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
CODE”—Capture; Organize; Distill; Express.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
The best way to organize your notes is to organize for action, according to the active projects you are working on right now. Consider new information in terms of its utility, asking, “How is this going to help me move forward one of my current projects?” Surprisingly, when you focus on taking action, the vast amount of information out there gets radically streamlined and simplified. There are relatively few things that are actionable and relevant at any given time, which means you have a clear filter for ignoring everything else. Organizing for action gives you a sense of tremendous clarity, because you know that everything you’re keeping actually has a purpose. You know that it aligns with your goals and priorities. Instead of organizing being an obstacle to your productivity, it becomes a contributor to it.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
How can I make this as useful as possible for my future self?” That question will lead you to annotate the words and phrases that explain why you saved a note, what you were thinking, and what exactly caught your attention.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
A common challenge for people who are curious and love to learn is that we can fall into the habit of continuously force-feeding ourselves more and more information, but never actually take the next step and apply it. We compile tons of research, but never put forward our own proposal.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
shift as much of your time and effort as possible from consuming to creating.V We all naturally have a desire to create—to bring to life something good, true, or beautiful.9 It’s a part of our essential nature. Creating new things is not only one of the most deeply fulfilling things we can do, it can also have a positive impact on others—by inspiring, entertaining, or educating them.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Other synonyms for expression include publish, speak, present, perform, produce, write, draw, interpret, critique, or translate.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Distillation is at the very heart of all effective communication. The more important it is that your audience hear and take action on your message, the more distilled that message needs to be. The details and subtleties can come later once you have your audience’s attention.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
The technique is simple: you highlight the main points of a note, and then highlight the main points of those highlights, and so on, distilling the essence of a note in several “layers.” Each of these layers uses a different kind of formatting so you can easily tell them apart.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
To enhance the discoverability of this note, I need to add a second layer of distillation. I usually do this when I have free time during breaks or on evenings or weekends, when I come across the note while working on other projects, or when I don’t have the energy for more focused work. All I have to do is bold the main points within the note. This could include keywords that provide hints of what this text is about, phrases that capture what the original author was trying to say, or sentences that especially resonated with me even if I can’t explain why.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
We’re not done yet! For those notes that are especially long, interesting, or valuable, it is sometimes worth adding a third layer of highlighting. I advise using the “highlighting” feature offered by most notes apps, which paints passages in bright yellow just like
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
For only the very few sources that are truly unique and valuable, I’ll add an “executive summary” at the top of the note with a few bullet points summarizing the article in my own words. The best sign that a fourth layer is needed is when I find myself visiting a note again and again, clearly indicating that it is one of the cornerstones of my thinking.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
We extend beyond our limits, not by revving our brains like a machine or bulking them up like a muscle—but by strewing our world with rich materials, and by weaving them into our thoughts. —Annie Murphy Paul, author of The Extended Mind
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Chefs have a particular system for accomplishing this daunting feat. It’s called mise en place, a culinary philosophy used in restaurants around the world. Developed in France starting in the late 1800s, mise en place is a step-by-step process for producing high-quality food efficiently. Chefs can never afford to stop the whole kitchen just so they can clean up. They learn to keep their workspace clean and organized in the flow of the meals they are preparing.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
What do I already know about this project? What don’t I know that I need to find out? What is my goal or intention? Who can I talk to who might provide insights? What can I read or listen to for relevant ideas?
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
I run a series of searches for terms related to the new project, scanning the results and quickly jumping into any note that seems relevant. Progressive Summarization helps here too, enabling me to zoom into and out of notes without having to absorb their full contents.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Create an outline of collected notes and plan the project. Finally, it’s time to pull together the material I’ve gathered and create an outline (an Archipelago of Ideas) for the project. My goal is to end up not just with a loose collection of ideas. It is to formulate a logical progression of steps that make it clear what I should do next.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Mark project as complete in task manager or project management app. Cross out the associated project goal and move to “Completed” section. Review Intermediate Packets and move them to other folders. Move project to archives across all platforms. If project is becoming inactive: add a current status note to the project folder before archiving.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Here are some other items you can include on your Project Completion Checklist. I encourage you to personalize it for your own needs: Answer postmortem questions: What did you learn? What did you do well? What could you have done better? What can you improve for next time? Communicate with stakeholders: Notify your manager, colleagues, clients, customers, shareholders, contractors, etc., that the project is complete and what the outcomes were. Evaluate success criteria: Were the objectives of the project achieved? Why or why not? What was the return on investment? Officially close out the project and celebrate: Send any last emails, invoices, receipts, feedback forms, or documents, and celebrate your accomplishments with your team or collaborators so you receive the feeling of fulfillment for all the effort you put in.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Clear my email inbox. Check my calendar. Clear my computer desktop. Clear my notes inbox. Choose my tasks for the week.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
A Monthly Review Template: Reflect for Clarity and Control While the Weekly Review is grounded and practical, I recommend doing a Monthly Review that is a bit more reflective and holistic. It’s a chance to evaluate the big picture and consider more fundamental changes to your goals, priorities, and systems that you might not have the chance to think about in the busyness of the day-to-day. Here’s mine: Review and update my goals. Review and update my project list. Review my areas of responsibility. Review someday/maybe tasks. Reprioritize tasks.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Instead of trying to optimize your mind so that it can manage every tiny detail of your life, it’s time to fire your biological brain from that job and give it a new one: as the CEO of your life, orchestrating and managing the process of turning information into results. We’re asking your biological brain to hand over the job of remembering to an external system, and by doing so, freeing it to absorb and integrate new knowledge in more creative ways.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Capturing passages from ebooks: Most ebook apps make it very easy to highlight passages as you read. On Amazon Kindle, you can simply drag your finger across a sentence or paragraph you like to add a highlight.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organise Your Digital Life and Unlock Your Creative Potential)
“
We know from neuroscientific research that “emotions organize—rather than disrupt—rational thinking.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
I’ve often noticed that many of the notes people take are of ideas they already know, already agree with, or could have guessed. We have a natural bias as
humans to seek evidence that conrms what we already believe, a well-studied phenomenon known as “conrmation bias.”
That isn’t what a Second Brain is for. The renowned information theorist Claude Shannon, whose discoveries paved the way for modern technology, had a simple denition for “information”: that which surprises you.
If you’re not surprised, then you already knew it at some level, so why take note of it? Surprise is an excellent barometer for information that doesn’t t neatly into our existing understanding, which means it has the potential to change how we think.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
If you can’t locate a piece of information quickly, in a format that’s convenient and ready to be put to use, then you might as well not have it at all. Our most scarce resource is time, which means we need to prioritize our ability to quickly rediscover the ideas that we already have in our Second Brain.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
So much of the time we are “information hoarders,” stockpiling endless amounts of well-intentioned content that only ends up increasing our anxiety.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
One of the most cited psychology papers of the 1990s found that “translating emotional events into words leads to profound social, psychological, and neural changes.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Information Overload has become Information Exhaustion, taxing our mental resources and leaving us constantly anxious that we’re forgetting something.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Instantaneous access to the world’s knowledge through the Internet was supposed to educate and inform us, but instead it has created a society-wide poverty of attention.I
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Every bit of energy we spend straining to recall things is energy not spent doing the thinking that only humans can do: inventing new things, crafting stories, recognizing patterns, following our intuition, collaborating with others, investigating new subjects, making plans, testing theories. Every minute we spend trying to mentally juggle all the stuff we have to do leaves less time for more meaningful pursuits like cooking, self-care, hobbies, resting, and spending time with loved ones.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
To be able to make use of information we value, we need a way to package it up and send it through time to our future self.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Projects: Short-term efforts in your work or life that you’re working on now. Areas: Long-term responsibilities you want to manage over time. Resources: Topics or interests that may be useful in the future.
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)
“
Areas: What I’m Committed to Over Time
”
”
Tiago Forte (Building a Second Brain: A Proven Method to Organize Your Digital Life and Unlock Your Creative Potential)