Workload Management Quotes

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Traditional ways to deal with information--reading, listening, writing, talking--are painfully slow in comparison to "viewing the big picture." Those who survive information overload will be those who search for information with broadband thinking but apply it with a single-minded focus.
Kathryn Alesandrini (Survive Information Overload: The 7 Best Ways to Manage Your Workload by Seeing the Big Picture)
the more you see yourself like a stranger, the more likely you are to give your future self the same workload that you would give a stranger, and the more likely you are to put things off to tomorrow—for your future self to do.
Chris Bailey (The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy)
A popular myth is that learning is largely a matter of motivation. Increasingly, the key to effective learning in the information era is how you think, not how you feel.
Kathryn Alesandrini (Survive Information Overload: The 7 Best Ways to Manage Your Workload by Seeing the Big Picture)
Time is a most versatile resource. It flies, marches on, works wonders, and will tell. It also runs out.
Kathryn Alesandrini (Survive Information Overload: The 7 Best Ways to Manage Your Workload by Seeing the Big Picture)
It's not a good idea to cut back indiscriminately on what you read. The reason is that reading can save you time, because it gives you the opportunity to learn from other people's experience.
Kathryn Alesandrini (Survive Information Overload: The 7 Best Ways to Manage Your Workload by Seeing the Big Picture)
There is no question that having standards and believing in them and staffing an administrative unit objectively using forecasted workloads will help you to maintain and enhance productivity.
Andrew S. Grove (High Output Management)
In a self-organized team, individuals take accountability for managing their own workload, shift work among themselves based on need and best fit, and take responsibility for team effectiveness. Team members have considerable leeway in how they deliver results, they are self-disciplined in their accountability for those results, and they work within a flexible framework.
Jim Highsmith (Agile Project Management: Creating Innovative Products (Agile Software Development Series))
In our day to day life we go through various activities which may involve high work pressure and high workload and as per us, we feel that this burden of work is resulting in causing frustration. Though we don't realize that it is not the workload which causes this frustration and annoyance but rather it is our negligence in the proper management of that work. If you avoid mismanagement of your work and duties you are likely to face frustration, annoyance, and grievance much lesser.
Prashant Agarwal
1.5 Make time to manage People used to worry about keeping their desk tidy. Now it’s also about keeping the computer desktop tidy. Then there are the interruptions, the telephone, the meetings…Follow these nine tips to get rid of the time robbers in your life. 1 Be clear about what you want to achieve. Do the one minute wonder exercise opposite. 2 Plan your work. Write down your goals and break each goal down into sub-tasks. Give start and finish dates to each task. 3 Book appointments with your work. If a report is going to take two hours, then make an appointment with that report as if it were a real person. 4 Deal with tasks as soon as you can. If it’s an unpleasant task then do it first thing. 5 Be ruthless with time – but courteous with people. But don’t over-socialize either face to face or on the phone. Remember you’re eating into other people’s time as well! one minute wonder Write down your job purpose. Then write the five activities that help you achieve this job purpose. Rate each activity 1-5 according to how happy you are with the time you spend on each (1=low, 5=high). Now get those low – rated activities into your diary! 6 Deal with your email three times a day. First thing in the morning, mid-morning and mid-afternoon. Turn off the pop-up that tells you when an email has just come through. 7 Deal with interruptions. Ask the interrupter if it’s quick or if it can wait until later. If interrupted at your desk, then stand up to keep the other person focused. 8 Deal with your in-tray once a day. Take each item and: deal with it; delegate it; file it or dump it. 9 Plan your telephone calls. Save them up and do them in a block so they’ll be quicker and more focused. The worst feeling as a manager is when we think that the workload is too much for us. These nine tips make sure that you stay in control and go home each evening feeling on top of your workload. Being a great time manager leaves you with more time for your people.
Michael Heath (Management (Collins Business Secrets))
What you’ve probably discovered, at least at some level, is that a calendar, though important, can really effectively manage only a small portion of what you need to organize. And daily to-do lists and simplified priority coding have proven inadequate to deal with the volume and variable nature of the average professional’s workload.
David Allen (Getting Things Done: The Art of Stress-Free Productivity)
REPORTING PEOPLE - an epidemic in Poland? (as usual, just a topic to be discussed on a lesson) The topic of reporting people, an activity still widespread in post-Communist Poland, has cropped up during yesterday's family gathering at my place. Real-life examples of reporting on people: - one person works for a government agency. Someone has recently (2017) called their supervisor to report her, saying that her workload was insufficient, - some person was a lecturer at a university. He then set up his own private practice and started earning significantly more money than his university colleagues. He started being frequently called to come and present all his financial statements at the Revenue. Spending a significant amount of time there, he made friends with the investigator, who informed him those were his work colleagues who continually reported him, - when my Dad bought his first 'real' car after the fall of Communism, someone from the area called the Revenue to inform them of this fact. He had to demonstrate how he had paid for it, - in the past, I gave classes at a language school in Poznań. It seemed to me I had a great contact with the students and that they were satisfied with the course (always smiling, laughing and talking a lot...). I quit the language school, because I took up another course at the uni and the hours overlapped. After a while, some woman contacted me via social media, telling me that the students had been dissatisfied with my teaching, saying I covered the material in too slow a manner. I was 21 years old, the woman approximately 10-15 years older (so you'd expect some more maturity). It came as a shock to me, as I had really not noticed any dissatisfaction and I really cared a lot about the students' satisfaction with the course. Fortunately, I later met a woman who had been one of the students at the course, and it turned out the students had actually been dissatisfied with HER teaching, saying her pace was too FAST. (It was a beginner's course for older people who had had no contact with English...). She invited me for a coffee and explained to me a few things. For example people's capacity for lying. She was a manager at a government agency, so she must have had some experience. - some coffee has also become a subject of me being reported recently. Thank you for your attention ;) feel free to disagree
Loose management practices dominate agency cultures, just as they did during the high-profit past. Client heads are not held accountable for depressed fee levels, unmanaged workloads or insufficient resources for client work. Office heads are not held accountable for the varied performance of their client heads.
Michael Farmer (Madison Avenue Manslaughter: An inside view of fee-cutting clients, profit-hungry owners and declining ad agencies)
The other caution has to do with coordinating what work is phased out as a result of lower staffing levels. Leaders often let any such phasing out proceed of its own accord because they have faith that when they eliminate layers in the organizational chart or increase leadership spans of control, people who feel the increased workload will wisely and naturally eliminate tasks that are non-value added or of reduced competitive importance. But this faith is misplaced if employees are not clear about the relative value of work or what the strategic trade-offs should be. If they do not know what work to eliminate, they may not eliminate any at all and instead pass it on to someone else. In this way the organization chart is like a square of jiggly jelly. If you squeeze the jelly from the top and the bottom, it is going to squelch out the sides, and if you squeeze from the sides, it is going to squelch out the top and the bottom. Increasing spans of control—giving leaders more responsibility—may soon result in more layers (for example, one firm created “senior technician” roles for technicians to fill as intermediaries for busy managers). Decreasing layers of the organizational chart may increase spans of control (for example, another company eliminated a layer of managers but then hired a couple of new directors to handle the additional workload when all the reports were reassigned to the next highest management level). The total headcount dollars are never reduced, just reapportioned.
Reed Deshler (Mastering the Cube: Overcoming Stumbling Blocks and Building an Organization that Works)
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Goal setting is more art than science. We weren’t just teaching people how to refine an objective or a measurable key result. We had a cultural agenda, as well. Why is transparency important? Why would you want people across other departments to know your goals? And why does what we’re doing matter? What is true accountability? What’s the difference between accountability with respect (for others’ failings) and accountability with vulnerability (for our own)? How can OKRs help managers “get work done through others”? (That’s a big factor for scalability in a growing company.) How do we engage other teams to adopt our objective as a priority and help assure that we reach it? When is it time to stretch a team’s workload—or to ease off on the throttle? When do you shift an objective to a different team member, or rewrite a goal to make it clearer, or remove it completely? In building contributors’ confidence, timing is everything.
John E. Doerr (Measure What Matters: How Google, Bono, and the Gates Foundation Rock the World with OKRs)
would entail more work and more responsibility. And the office is largely staffed by shirkers and idiots, Raymond. Managing them and their workloads would be quite a challenge, I can assure you.
Gail Honeyman (Eleanor Oliphant Is Completely Fine)
Phase 3: Forgiveness As I shared in Chapter 7, forgiveness is critical to Blissipline and the peak states needed for extraordinary living. Here you’ll incorporate the forgiveness exercise from that chapter into your daily practice. Science is now showing that forgiveness can lead to profound health benefits, including reduced back pain, higher athletic performance, better heart health, and greater feelings of happiness. One study of a small group of people with chronic back pain showed that those who meditated with a focus on moving from anger to compassion reported less pain and anxiety compared to those who got regular care. Another study found that forgiving someone improved blood pressure and reduced the workload on the heart. Interesting that lightening the heart of negativity should literally help it. Research on the impact of forgiveness by Xue Zheng of Erasmus University’s Rotterdam School of Management showed that forgiveness makes the body seemingly stronger. “Our research shows that forgivers perceive a less daunting world and perform better on challenging physical tasks,” said Zheng. In one study, participants could actually jump higher after writing an account of forgiving someone who had harmed them. In another study by Zheng, participants who were asked to guess at the steepness of a hill described the hill as less steep after they had written down an account of an incident where they had forgiven someone. In a previous chapter, I described my own powerful experiences with forgiveness during meditation. That’s why forgiveness is one of the components of the Six-Phase—it strengthens not only your body, but also your soul.
Vishen Lakhiani (The Code of the Extraordinary Mind: 10 Unconventional Laws to Redefine Your Life and Succeed On Your Own Terms)
7 Traits you Need in an Employee to Really Help You Build Your Business As a counsel to new businesses, and a tutor many desiring business visionaries, despite everything i’m shocked at the number who are resolved to go at only it. Surprisingly more dreadful, when they make sense of that they truly require enable, the primary spot they to look is for an understudy or untrained helpers. They don’t understand that these lone increment their workload, because of preparing and administration, as opposed to offloading genuine work. Partners do what you say, while individuals more astute than you in their space do what you require, with no consideration from you. Truth be told, if you are focusing, you can really gain from what they do. For instance, creators need to stay with their imaginative abilities, and discover an accomplice who knows how to construct a business around it. That is a win-win for the two accomplices. In this manner top business people invest as much energy getting the correct group set up to maintain the business as building the item or administration. Tragically, some are so enamored with themselves (narcissistic), that they can’t be persuaded that any other person could run their accounts, or go up against marketing.True pioneers know how to appoint and tune in, and let others do what they know best. So, in case you’re executing yourself with work, and following up on everything about, might need to take a gander at your group to guarantee you’ve encircle yourself with the privilege people.Of course, the correct ones may cost you value, yet a little level of a major business is worth much more to you than a substantial piece of nothing. Here are a few ascribes to search for in the general population you require: 1. Related knowledge and abilities to supplement your qualities Would you endeavor to fabricate the place you had always wanted, with arbitrary assistants demonstrating no involvement? Discover an accomplice who has managed the substances of innovation, devices, and financing. A startup has enough questions, without numbness of the nuts and bolts. Try not to rehash the oversights of others. 2. Demonstrated reputation of completing things Diligent work is important, however not adequate to begin another business. Building a decent arrangement, and measuring against that arrangement is pivotal to developing any business. Regularly individuals with cutting edge degrees have scholarly smarts, however are not closers. You can’t stand to settle on each choice, or follow-up on each activity. 3. Create and propose their own concern arrangements How regularly do the general population around you prescribe arrangements, as opposed to feature issues? In case you’re cooperating with individuals who are more astute than you, you ought to be as often as possible amazed with their new thoughts and arrangements. You may not generally concur, but rather you will be always gaining from them. 4. Reliably enthusiastic and positive in a part The savvy individuals you need are as positive and enthusiastic about your business as you seem to be. They assume possession and liability for their activities. They persuade you with their activities that they comprehend the master plan. They contend unhesitatingly and intentionally, as opposed to protectively. 5. Invest more energy tuning in than talking It’s hard for colleagues to learn while they are talking. Search for colleagues who are attentive people, where you end up searching them out, as opposed to dependably the a different way. It’s awesome to group with individuals that you can imagine working for sometime in the not so distant future, or taking control of your business. 6. Push you to concentrate on vital components and being a superior pioneer You require individuals around you asking the correct inquiries, and testing you on key issues, as opposed to the emergency of the day.
gaining shelfspace has become a more strategic challenge for manufacturers. Shelfspace has to be won by planning product offerings to satisfy not just consumers’ needs but also the retailers’ objectives. Because the retailer is overwhelmed with offerings that claim to have consumer appeal – that is now a given – it is in being seen to best meet the retailers’ needs that has become the battleground. Store management wants to increase category sales, improve average margins, provide a good range to shoppers and perhaps offer exclusive products, all the while looking to increase operational efficiency and reduce inventory costs by minimising the number of lines stocked and the workload involved in getting products on the shelf. Manufacturers now have to win shelfspace by working through these complex and sometimes conflicting needs.
Greg Thain (Store Wars: The Worldwide Battle for Mindspace and Shelfspace, Online and In-store)
Who is responsible for an agency’s operational response to growing workloads and declining fees? In today’s agency culture, it’s everyone… and no one. The agency management culture is fragmented and divided. Everyone does his/her own thing. An integrated counter-attack is hard to organize, and in practice, it simply does not happen. At the end of the year, the finance director has the ultimate responsibility to deliver the agency’s profit margin, and this is often done through cost reductions – a blunt instrument, indeed, but the laissez-faire culture does not allow for much fine-tuning during the year. The agency management culture is a barrier to change. It
Michael Farmer (Madison Avenue Manslaughter: An Inside View of Fee-Cutting Clients, Profithungry Owners and Declining Ad Agencies)
If we’re struggling with trust issues, it means we made a poor hiring decision. If a team member isn’t producing good results or can’t manage their own schedule and workload, we aren’t going to continue to work with that person. It’s as simple as that. We employ team members who are skilled professionals, capable of managing their own schedules and making a valuable contribution to the organization. We have no desire to be babysitters during the day.” That
Jason Fried (Remote: Office Not Required)
Variation Management Is there internally produced variation (e.g., end-of-quarter sales incentives)? How can we level incoming workload along the value stream to reduce variation and achieve greater flow? Can we reduce variation in customer or internal requirements? How can necessary variation be addressed most effectively? Are there common prioritization rules in place throughout the value stream?
Karen Martin (Value Stream Mapping: How to Visualize Work and Align Leadership for Organizational Transformation)
As companies began to see the benefits of virtualization, they no longer purchased new hardware when their leases were over, or if they owned the equipment, when their hardware maintenance licenses expired. Instead, they virtualized those server workloads. This is called containment. Containment benefited corporations in multiple ways. They no longer had to refresh large amounts of hardware year after year; and all the costs of managing and maintaining those servers—power, cooling, etc.—were removed from their bottom line from that time on.
Matthew Portnoy (Virtualization Essentials)
An interesting feature introduced with the Kilo release of OpenStack is federated identity. This takes the distributed nature of OpenStack and allows it to span across multiple clouds, even from different providers. Two cloud providers can set up a trust relationship, enabling users of one provider to use the same credentials with another, trusted provider. Thus the same workload management tools you use for a single cloud can theoretically be used to manage workloads across multiple clouds. For capacity burst use cases, this is a powerful feature
John Belamaric (Openstack Cloud Application Development)
kensi Gounden says, However, keep in mind that combining evergreen solutions with contemporary tech will allow you to cater to the entirety of the modern market. Sometimes your team members are simply so busy managing the hectic daily workload that they don’t have the time or the resources to be creative or innovative. Instead of putting innovation on the backburner until an opportunity presents itself (which it never will), you can allocate some of your resources to create departments and divisions intended for this purpose.
Kensi Gounden
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Rosario Rilley
When considering tasks to delegate, you should also consider tasks that aren’t appropriate to delegate. Tasks that have unclear objectives, high stakes, rely on your unique skills, or a personal growth opportunity should be completed by you. Once you identify the tasks, it is easier to identify the person. Now, we recognize delegation as growth opportunities for our team. We must also consider the skill sets for the tasks. Take a moment to identify the skills and competencies needed. Consider the individual and assess based on the following: skills, strengths, reliability, workload, and development potential. As the tasks are delegated, keep the individuals’ skills in mind. This will be a new endeavor for them and require you to build their self-confidence.  This is why strength-and-skills matching is important. Set clear goals and routine check-ins. Also provide good feedback to the individuals on the progress
Cara Bramlett (Servant Leadership Roadmap: Master the 12 Core Competencies of Management Success with Leadership Qualities and Interpersonal Skills (Clinical Minds Leadership ... (Clinical Mind Leadership Development))